New Faculty Orientation

You will receive 3 letters of information during the summer. In June and July the letters will be sent to your home address followed by another in August. The August letter is sent to your email address since you will be relocating to the Denison area.

You will be given access to your email & network accounts once we receive your completed personal data information form.

Salary Advance

Faculty members may obtain one salary advance per academic year, not in excess of one month’s gross pay. Such advances will be recovered over the remaining pay periods of the current contract year. Once approved, salary advance requests will be paid out no earlier than the first week of classes.  Please expect 10-15 days for processing. Apply for a salary advance.

Moving Expenses

Moving Expenses can be reimbursed by completing this form. Please attach a sheet summarizing all expenses and supporting receipts. Reimbursement requests submitted without supporting documents could result in a delay in processing your reimbursement. As of 2018, all moving reimbursements are considered taxable benefits according to the U.S. Internal Revenue Service.

Moving Expense reimbursements are paid through payroll disbursement and must be submitted no later than the Friday of the first week of September in order to receive reimbursement with the September pay.  Moving expenses submitted after the first week of September will not be reimbursed until the October pay.

Items needed for the August orientation for new faculty:

1. Bring at least one of the following types of Identification:
   • Passport
   • Both a Driver’s license and social security card
   • Both a driver’s license and a certified copy of your birth certificate
2. A “voided” check or deposit slip for direct deposit of your paycheck
3. Beneficiary’s social security number for beneficiary designations for life insurance plans
4. For a parking sticker, bring the license plate number on your vehicle(s), and the year, make, and model of your vehicle(s)
5. Proof of your terminal degree (a photocopy or scan of your diploma)

• View the schedule

Campus ID Cards

In order to receive your Denison ID number and your ID card you must complete the personal data information form (see link under Basic Information in Section I of this page).

The Faculty/Staff Picture Identification Card is issued at the time of employment for the exclusive use of the employee. Please apply for your ID Card.

The Faculty/Staff Picture Identification Card is issued at the time of employment for the exclusive use of the employee. There will be time during the Orientation to get your photo ID. The Denison ID number will show up on the front of your Denison ID Card. This card serves a dual purpose as an activity card and identification for Denison staff members.

This card enables the holder to attend, without charge, home athletic events. Presentation of this card is required when using the automated library circulation system and all athletic facilities, including swimming and the weight room. The Vail Arts Series, various lectures and theater presentations are also open to employees. There may be a charge for some events. Your ID card is also used for card key access to some areas on campus. The card also provides access to Denison Dollars.

Denison Dollars

You can load your Denison ID Card with funds to be used at various areas on campus. These funds are called Denison Dollars and can be used for purchases at the Bookstore, Slayter Union, Curtis and Huffman Dining Halls, as well as laundry services, vending machines and Whits Frozen Custard in Granville. You can load your card by visiting the Student Accounts Office in Doane Administration Building.

Your hiring department will take care of submitting paperwork to order your office or building key(s) and an email will be sent to you when the key(s) are ready.

At that time you may pick up keys at the Facilities Building. If you’ve not been to the Facilities Building, when you receive your notification email you can click on the Facilities Building and a map will give you directions.

• Interactive Campus Map (See Facilities Services on map)

The below information is for incoming faculty only, not for computer replacements for current faculty.

Incoming Faculty:
Review the Incoming Faculty Computer Selection page to see the available options. Complete the Incoming Faculty Computer Selection Form.

If you have any questions or would like to discuss your technology needs, please contact your department’s instructional technologist or contact the ITS Service Desk at 740-587-6395.

• Information on obtaining a parking permit sticker can be found in MyDension.
• Information regarding the campus Emergency Alert System and directions on how to enroll can be found in MyDenison.

For more information about compensation, visit the Faculty Handbook’s pages on Financial Arrangements.

For more on Benefits, please visit Human Resources’ information on Employment Benefits.

When will I receive my first paycheck?

Your first paycheck will come on August 25th and on the 25th of every month thereafter.

When will my health insurance benefits begin?

Health benefits apply on the starting day of your contract after your employment paperwork has been completed with Human Resources. This is typically done on the first day of New Faculty Orientation.

What is the Self-Service Banner System?

• Self-Service Banner, located within MyDenison, is used for viewing your benefit information, paystubs, submitting your grades, viewing class rosters and your PD account balance.
• Self-Service Banner Login Information
• Big Red ID: Your Denison identification number including the “D”
• Self-Service Banner PIN: Faculty/Staff - Please set your PIN by using the link below.
• Change your PIN

What funding is available for travel?

Please see Denison’s Professional Travel Policy.

What teaching resources are available at DU?

You will find a variety of resources in Professional Development.

Who do I call regarding technology assistance, such as setting up a NoteBowl course?

The first place to call with any technology-related question is the Help Desk (740-587-6395). If you have teaching or research technology needs please contact your instructional technologist. If you do not know who your instructional technologist is, please visit Department Liaisons.

I’m asked to allow students to observe their religious holidays, but how do I know when those holidays are?

Please visit the Religious Calendar.

What are the student travel procedures?

For more information, go to MyDenison/Campus Resource/Provost/Teaching, Learning & Curriculum.

Who do I contact if a student either cheats on an examination or has plagiarized a paper?

As is indicated in Denison’s Student Handbook, available through MyDenison, instructors must refer every act of academic dishonesty through the Advocate Symplicity reporting system. Violations may result in failure in the course, suspension, or expulsion. For more information about an academic incident go to Academic Integrity.

What do I do if I have questions about an issue and don’t know who to ask?

You may have to check with a variety of sources. The fact is that there are so many policies and procedures on campus that there are few people who know them all. Check with senior colleagues, your chair, the Academic Administrative Assistant in your department, or your mentor.

What is BigRedID?

• DenisonApps (Google-powered email, calendar, etc.)
• Interfolio
• MyDenison
• NoteBowl
• Student computer registration
• Password change services
• …and more services to come!

BigRedID is just one part of a series of enhancements to Denison’s networked applications and resources, which will also include a new and improved MyDenison portal system.