We are pleased that you will be joining us at Denison.
Congratulations on your new position and welcome to Denison University!
We invite incoming faculty to join us for New Faculty Orientation.
New Faculty Orientation is a two-day on-campus event where new full- and part-time faculty are introduced to Denison, meet with the president and provost, build community, and engage in discussions about teaching practice. This opportunity will provide you with critical information, resources, and support for your work at Denison. New Faculty Orientation is just one of the many ways that Denison University invests in the success of its faculty at all stages of their careers. This year’s New Faculty Orientation will take place on Thursday, August 17, and Friday, August 18, 2023.
Please look over the drop downs below for important on-boarding information.
You will receive three letters of information via email during the summer. They are sent out in June, July, August and all contain valuable information and deadlines so please review them carefully.
You will be given access to your email & network accounts once we receive your completed personal data information form.
Moving Expenses can be reimbursed by completing this form. Please upload a sheet summarizing all expenses and supporting receipts. Reimbursement requests submitted without supporting documents could result in a delay in processing your reimbursement. As of 2018, all moving reimbursements are considered taxable benefits according to the U.S. Internal Revenue Service.
Moving Expense reimbursements are paid through payroll disbursement and must be submitted no later than the Friday of the first week of August in order to receive reimbursement with the August pay. Moving expenses submitted after the first week of August will not be reimbursed until the September pay.
Items needed for the August orientation for new faculty:
- Bring at least one of the following types of Identification:
- Both a Driver’s license and social security card
- Both a driver’s license and a certified copy of your birth certificate
- COVID Vaccine Card
- Beneficiary’s social security number for beneficiary designations for life insurance plans
- Proof of your terminal degree (a photocopy or scan of your diploma)
Campus ID Cards
The Faculty/Staff Picture Identification Card is issued at the time of employment for the exclusive use of the employee. Please apply for your ID Card.
Your unique Denison “D” number will show up on the front of your Denison ID Card. This card serves a dual purpose as an identification for Denison staff members and an activity card, enabling the holder to use the automated library circulation system, use all athletic facilities (including swimming and the weight room), and attend, without charge, home athletic events. Your ID card is also used for card key access to some areas on campus. The card also provides access to Denison Dollars.
The Faculty/Staff Picture Identification Card is issued at the time of employment for the exclusive use of the employee. There will be time during the Orientation to get your photo ID. The Denison ID number will show up on the front of your Denison ID Card. This card serves a dual purpose as an activity card and identification for Denison staff members.
This card enables the holder to attend, without charge, home athletic events. Presentation of this card is required when using the automated library circulation system and all athletic facilities, including swimming and the weight room. The Vail Arts Series, various lectures and theater presentations are also open to employees. There may be a charge for some events. Your ID card is also used for card key access to some areas on campus. The card also provides access to Denison Dollars.
You can load your Denison ID Card with funds to be used at various areas on campus. These funds are called Denison Dollars and can be used for purchases at the Bookstore, Slayter Union, Curtis and Huffman Dining Halls, as well as laundry services, vending machines and Whits Frozen Custard in Granville.
Your hiring department will take care of submitting paperwork to order your office or building key(s) and an email will be sent to you when the key(s) are ready. At that time you may pick up keys at the Facilities Building. If you’ve not been to the Facilities Building, when you receive your notification email you can click on the Facilities Building and a map will give you directions.
- Interactive Campus Map (See Facilities Services on map)
The below information is for incoming faculty only, not for computer replacements for current faculty.
Review the Incoming Faculty Computer Selection page to see the available options. Complete the Incoming Faculty Computer Selection Form.
If you have any questions or would like to discuss your technology needs, please contact your department’s instructional technologist or contact the ITS Service Desk at 740-587-6395.
Important: The deadline for computer selections is June 21, 2023.
When will I receive my first paycheck?
Your first paycheck will come on August 25th and on the 25th of every month thereafter.
When will my health insurance benefits begin?
Health benefits apply on the starting day of your contract after your employment paperwork has been completed with Human Resources. This is typically done on the first day of New Faculty Orientation.
What is BigRedID?
Every BigRedID is unique and serves as your username for many Denison services. It is also referred to as your username and serves as the front portion of any Denison email address (e.g., BigRedID@denison.edu It is used to login to various services that Denison provides such as:
- DenisonApps (Google-powered email, calendar, etc.)
- Student computer registration
- Password change services
What is the Self-Service Banner System?
Self-Service Banner, located within MyDenison, is used for viewing your benefit information, paystubs, submitting your grades, viewing class rosters and your PD account balance.
What funding is available for travel?
Please see Denison’s Professional Travel Policy.
What teaching resources are available at DU?
You will find a variety of resources in Professional Development.
Who do I call regarding technology assistance, such as setting up a Canvas course?
The first place to call with any technology-related question is the Service Desk (740-587-6395). If you have teaching or research technology needs please contact your instructional technologist. If you do not know who your instructional technologist is, please visit Department Liaisons.
I’m asked to allow students to observe their religious holidays, but how do I know when those holidays are?
Please visit the Religious Calendar.
What are the student travel procedures?
Who do I contact if a student either cheats on an examination or has plagiarized a paper?
As is indicated in Denison’s Student Handbook, available through MyDenison, instructors must refer every act of academic dishonesty through the Advocate Symplicity reporting system. Violations may result in failure in the course, suspension, or expulsion. For more information about an academic incident go to Academic Integrity.
What do I do if I have questions about an issue and don’t know who to ask?
You may have to check with a variety of sources. The fact is that there are so many policies and procedures on campus that there are few people who know them all. Check with senior colleagues, your chair, the Academic Administrative Assistant in your department, or your mentor.
If you have questions regarding your Email & Network Accounts, please contact:
Questions regarding Salary Advances, Moving Expense Reimbursement, or New Faculty Orientation should be directed to:
Section II: Policies and Procedures
- Mission Statement
- Campus Compact
- Academic Integrity Code
- Intellectual Property
- Copyright and Fair Use Information
- Diversity Guide
- Student Course Evaluation Sample Questions (Available in MyDenison » Campus Resources » Provost)
Section III: Preparing for Classes
- Sample Disability & Integrity Statements for Syllabi (Available in MyDenison » Campus Resources » Provost)
- Library Materials
- Library Staff & Liaison
- Registration Database (Canvas information and Technology Workshops are available in MyDenison » Campus Resources » Information Technology Services.)
- Textbook Adoption Form - Please complete this form with your course textbook information and email to Luanne Scott, firstname.lastname@example.org in the Denison Bookstore