The Presidents Room houses the music score collection and can always be expected to attract some users for study, small informal group gatherings, relaxation, and contemplation. Therefore, heavy usage as a formal meeting space is undesirable. The Presidents Room is not intended to be used as a classroom or library instruction room. Usage as a meeting space for frequent, regularly scheduled meetings or for meetings or events that are primarily social, recreational, or club-like cannot be accommodated.
Scheduled Presidents Room activities should be ceremonial functions for which a more formal, learned setting is needed. Special events related to the academic program or special administrative functions are appropriate. Programmatic activities such as all-campus lectures are appropriate, if the size and configuration of the room suit the event.
Library usage of the room will occur from time to time. Occasional library receptions, meetings, or consortia meetings may be held in the Presidents Room, although those are best limited to instances when the conference room is unavailable; e.g., when multiple meetings are occurring on the same day.
Events should be scheduled a week or more in advance. Scheduling, as well as day to day interpretations and applications of policy, will be conducted by the Assistant to the Director. Scheduled events will be posted on or near the exterior of the Presidents Room door in advance of the meeting.