For Faculty & Staff
Last updated: April 1, 2020
Under Ohio Governor Dewine’s current Stay-at-Home order, university operations are restricted. Our university is open, though we are limiting operations on campus to only those that are in service of remote learning, critical research and essential operations.
Essential Work on Campus
Some work is essential and will require employees to continue to be on campus even during this “stay-at-home” period. We will acknowledge hourly employees who perform essential functions on campus through additional pay recognition. For these employees who must continue to perform work on campus, we will continue to encourage social distancing and other protocols for everyone’s health and safety.
Remote working will continue for those whose work permits such arrangements. Employees who wish to retrieve items from their offices that are essential to their ability to work remotely should do so.
For Those Who Can’t Work Remotely
If you are in a role for which working remotely is not an option, your supervisor will provide specific information about how this order impacts your work and your schedule, including if your role is deemed essential. Please know that if you are not an essential employee, or if you work fewer hours as a result of the stay-at-home order, you will continue to receive your full pay and benefits. Your supervisor and HR will work with you regarding the details but please know that you are valued and when full operations resume on campus in the future, we want and need you to be part of the team.
What about employees who have additional childcare responsibilities because of mandatory K-12 extended spring break?
We know that many staff have childcare responsibilities, and the closing of schools is likely to create issues for work schedules. If this is true for you, please see your supervisor so we can make arrangements. As a college, we want to find a way to help you balance childcare and work responsibilities. That will look different by department and potentially by individual.
Please speak with your manager or supervisor who will help you work through this situation, including the possibility of arranging a teleworking schedule. For staff who do not have devices to use at home, we can help with that too by providing loaner laptops. ITS has developed a work from home page on MyDenison that outlines steps for teleworking. For those for whom teleworking is not an option, again, please speak with your supervisor so they can work with you. We are working with supervisors to give them options to help support you.
What happens if campus temporarily closes; will I have a job and get paid?
In the event Denison would need to temporarily close or suspend operations, our guiding principle is to sustaining pay continuity for our dedicated and talented employees. Denison’s workforce policies provide options that we would rely upon in the event of closure including teleworking. Our priority will be supporting the health, well-being, and pay continuity of our workforce. More details »
Is the university allowing any work-related travel?
We have suspended all university-related international travel.
If I am an hourly employee and asked to self-quarantine and I can’t work from home, will I be paid?
Our top priorities are ensuring staff remain healthy and doing all we can to slow the spread of the virus. If a staff member is instructed to self-quarantine, we will rely on our existing sick leave and disability policies outlined below. However, we will be flexible in supporting employees and adjusting policies are necessary as the situation develops.
We would ask employees to use any available sick leave for the first 10 days. After ten days, staff would be eligible for a short-term disability that pays 80% of weekly earnings. Any available leave time (beginning with sick time and then vacation) would be used to cover the other 20%. Additionally, we have a leave donation program to assist staff who don’t have available sick leave to use for the first ten days. Lastly, these benefits will apply if an employee is quarantined and provider documentation is submitted to substantiate this action. We also are relaxing short-term disability rules to cover caring for children home from school who aren’t sick.
Medical and Mental Health
Our top priorities are ensuring staff remain healthy and doing all we can to slow the spread of the virus. Denison is following all CDC protocols with regard to the coronavirus.
The CDC urges us all to make regular habits of these standard practices to prevent all viruses, including the flu and COVID-19:
- Wash your hands frequently, or use commercial hand sanitizers, especially after touching objects in public areas.
- Avoid touching your eyes, nose, and mouth. Avoid close contact with sick people. Avoid coughing directly into your hand.
- When coughing or sneezing, cough into the bend of your elbow or a Kleenex.
- Take good care of yourself - i.e., adequate sleep, consume a nutritious diet and drink plenty of water.
- If you are sick, please stay home and avoid contact with others
What should I do If I am experiencing symptoms, including fever, cough and shortness of breath?
Students who are on campus should call the Wellness Center immediately at 740-587-6200. Students who are not on campus should contact a healthcare provider in their area.
We want to alert you that, due to the current COVID-19 situation, we have received reports of very long wait times before getting a virtual appointment via Teledoc (up to 10 hours). Therefore, we recommend that you call your primary care physician for guidance first. If you do not have a primary care provider or cannot reach them, consider visiting an urgent care center.
If you have medical insurance through Denison, you can visit Aetna’s website to find urgent care centers near you. If you live in the Newark/Heath area, the following urgent care centers are in-network:
- Newark Valley Urgent Care, 1906 Tamarack Road
- Family Urgent Care LLC, 607 Hebron Road
If you have medical insurance elsewhere, please consult with your insurance coverage to find medical providers.
Teladoc remains a good option for non-urgent medical advice at no cost. With Teladoc you can receive medical advice without having to wait at a doctor’s office or urgent care (where wait times could be long as well). Just please be aware that wait times may be long.
If you are experiencing a medical emergency, you should call 911 or have someone take you to an emergency room. And please remember that if you are not feeling well, you should stay home. If you are at work when symptoms arise, please inform your supervisor and go home.
I’m worried about someone who might be sick or might have been exposed to coronavirus. What should I do?
Our guiding principle is protecting both the health of our campus community and the privacy of those involved. When we are informed that a member of our community has tested positive for COVID-19 or has symptoms consistent with COVID-19. We will inquire about the medical guidance the person has received to date and take the following steps
- If the person has received a lab-confirmed diagnosis or it is determined that a person meets the definition of symptoms consistent with COVID-19, a timeline of the person’s onset of symptoms and contacts will be developed.
- Those contacts will be notified and given the appropriate advice for the circumstances, including potentially isolation (if they themselves are experiencing symptoms) or quarantine (if they are not symptomatic). Please remember that whether you are contacted, and any guidance given, turns on several factors, including the nature of your exposure, the timeline of the other person’s manifestation of symptoms, and whether you yourself are symptomatic.
- If you are not notified, then according to the CDC guidelines we are following, you are not at a risk level above the general population (just remember that all of us should be following the baseline directives for self-observation, social distancing, etc., in addition to the state order that remains in place).
- We will maintain the confidentiality of all individuals and we ask all who know individuals with confirmed diagnoses or symptoms to honor their privacy so they and their families can focus on their health and recovery.
Does Denison’s Aetna insurance for faculty and staff cover COVID-19 testing?
In light of the current concerns about the coronavirus, during the next 90 days Aetna insurance is offering zero co-pay telemedicine visits and is waiving co-pays for all diagnostic testing relating to COVID-19.